The common mistake executives make about meetings, and how you can avoid it

So much time is spent on holding meetings. While the employer is not paying us for having meetings, some formal discussions and announcements are necessary in order to make a certain decision.

Many executives fall into the trap of furiously preparing for a meeting, yet become frustrated when the whole presentation or proposal is totally rejected after presenting in a meeting.

This is because they make the mistake of believing that a meeting is a platform to discuss.

The truth is, no one likes to make decisions after a one hour bombardment of information from another party.

Decision making is comfortably done when a person has enough information and time to weigh the advantage and risks.

This is why, the real negotiation and discussions, are done prior to meetings. The more experienced executives and leader know, that the most guaranteed way to receive a greenlight to their proposal in a meeting is, to discuss with the concerned parties in advance, separately if needed. Details are laid over before the real meeting, and concerns are reviewed in advance. The official meeting only works as an official one hour with all parties, to go through all information together, and officially make the decision.

So the next time you have that brilliant idea to share in a meeting, don’t spend your precious time in preparing the slides. Instead, approach the concerned parties in advance, discuss and negotiate concerns before you step into the meeting. You’ll find the next 1 hour presentation and discussion a real breeze.

Introducing Afzan Mentor

For as long as I have known, I enjoy sharing knowledge with people.

Be it on my hobbies (cooking, baking, travelling), or my recent read books or movies. When I was doing my degree in Japan, I had blogs to share my experiences with family and friends. I wrote about that new pie restaurant I went to with Kayo-san that had that lovely blueberry pie, and about my fun trip climbing Mount Fuji with my besties, and even about how my university looked during the peak white winter season.

Those were fun days.

Fast forward a decade later, I am in the manufacturing industry, managing a team of engineers and technicians. Throughout my career, I’ve experienced a lot of ups and downs, read books about management and related, and met with some great people along the way. Continue reading “Introducing Afzan Mentor”

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